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Best practices for Data Destruction

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Data is a significant asset for any company. It is essential to protect it from harm. keeping it private is essential. Data must be properly stored as well as protected and properly disposed. Data theft and data breaches are among the most significant risks that businesses face in the present.

Data destruction processes are vital to ensure that your data is secure and safe. This is the procedure of getting rid of the data that’s not required anymore. It guarantees that your data is private and your business doesn’t face any violations of data or issues with compliance.

There are numerous benefits for data destruction, but one of the greatest advantages is that it lowers the risk of exposure to. But, it can be extremely time-consuming as well as difficult. It is a lot of supervision and management.

We’ll discuss some of the primary reasons to destroy data , and also what you can do to accomplish this in the correct method.

Why you should delete the data

1. Legal Compliance

The destruction of data is an requirement of law for certain businesses. The policies for retention of data in the digital age have been in effect for many years, but most companies have not yet complied with the rules. Businesses that fail to properly get rid of their data can face huge penalties.

For instance retention policies for email have become more stringent for companies of any size. Electronic information is subject to long retention times under states, federal, or local regulations. Certain businesses are required to keep emails for seven years and some for even longer. After this time, all data must be deleted properly.

2. Reputational Damage

The scandals surrounding data breaches have afflicted several of the biggest corporations around the globe. The damage to reputation can be immense. Data breaches can severely impact credibility of clients and, in this digital age, information could spread quickly.

Your customers want to know that their personal data is secure. If they experience security breaches, they could be worried regarding the safety of other data that they give to you, for example, financial information.

3. Financial Costs

Data breaches can be expensive for your company. If there is being investigated by an regulatory agency or civil lawsuit your company could be penalized. It could also be required by law enforcement agencies to give thousands of ransom to hackers.

Additionally, storage costs for the storage of data that is not needed could spiral into the stratosphere of chaos. Eliminating unnecessary data will help you save money.

Best techniques for Data Destruction

Create a schedule

Set a date for when data needs to be destroyed. The destruction of data should be done in a consistent and predictable method. This reduces the chance of human error and missed deadlines. If data has to be kept for a certain period of duration, i.e., six months, before being deleted, set the date for destruction to take place within six months.

Have an inventory

You should keep a complete inventory of the hardware that contains data. Also, you must keep a complete inventory of all software with data (or the complete list of all programs that contain data). If you don’t have this information, you will be left with an unfounded expectation that all data could be destroyed in one go. Based on the needs of your business the situation could lead to delay or schedule problems.

You’ll need the right tools

It is essential to have the appropriate tools to destroy data. There are a variety of tools and programs available to assist you in managing the destruction of data. Make sure that you use the appropriate tools to assist you in preserve the necessary data for the requirements of compliance. For instance, email archive solutions can help manage retention as well as data discovery tools such as eDiscovery, eDiscovery, and other tools that help you adhere to the policies regarding retention of data.

Assign Responsibilities

Assign data destruction responsibilities to appropriate personnel. This could be members in the Legal department, or higher management. Make sure you document precisely who is responsible for the destruction of data, and also the process for the completion.

Maintain Documentation

Maintain a record of every data destruction activity. If you do not keep your documents on hand it can be extremely complicated (if it is not even possible) to demonstrate that the destruction of data was completed.

Notify Everyone

Inform all (including the compliance personnel) who is involved in the process that data is being deleted. This will help to ensure eDiscovery request aren’t submitted concerning deleted data.


If you follow the best practices, the destruction of data will go without a hitch. Be aware that destruction of data is only one aspect of the process of risk management. To to ensure compliance, we suggest seeking out legal counsel as well as an independent security specialist.

Data destruction can be a lengthy and time-consuming process. It can be particularly challenging for small companies with limited IT resources. But, it is crucial for the growth of your business.

As of now, you ought to be able to comprehend the basics of the process of destroying data. This is a procedure which is mandated by federal privacy laws and also comes with economic benefits. Data destruction is the first step in secure your company from cyber-attacks.

It’s still not too early to start your destruction of data.